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Product - Print Management

Print Management

Easier and faster printing controlled by predefined rules will reduce costs, increase productivity and ensure high security of sensitive documents

Rule-based printing will allow your employees or employee groups to define roles based on which YSoft SafeQ will determine they way they can print. Another new functionality is Mobile print which frees the user from the need to sit at the PC.

Print job management

With print job management, users have full control over all documents they send to print. Users can easily pick up the print jobs they wish to print, go through printed jobs and/or re-print them. Frequent documents can be added to favorites. The user then finds the print job directly in the menu on the printer and does not have to send it to print repeatedly. All processes running on multifunctional devices are monitored, so the administrator always has full control over who is printing what documents and where.

Rule-based printing

By using a web wizard, the administrator can define conditions to be met when printing. Such conditions may involve access restrictions, switch-over to duplex or black-and-white printing and/or re-directing of the job to a less expensive printer. YSoft SafeQ 4 applies these rules for all jobs sent to print. Once the print job fulfills the conditions defined by the rules, it is processed. Otherwise, printing is suspended and the user receives an explanatory notice.

Print queues

With print queues, users can enjoy advanced printing functionalities such as secured print or Follow-me. Three categories of print queues are available.

• Direct print queuesfor printing on designated printers.
• Secured print queues will lock all print jobs until the user has authenticated at the printer. With this queue type, users can print jobs on any printer within the company.
• Shared queues allow large numbers of users to print the same job. This application is widely used for project-based work or in the assistant-boss relationship where the assistant brings documents to the boss.

Mobile printing

Mobile printing in YSoft SafeQ 4 brings freedom for printing processes which now become independent of computers or a direct connection to the local network. Users can send jobs to printers from their smartphones, regardless of whether they are located in a restaurant, train or in the garden. Mobile printing even enables the user to choose in what way (duplex, color) the document shall be printed.